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Sira My Applications Page User Manual

After clicking the Applications sidebar menu item, you'll access the My Applications page. This dedicated section allows you to view, manage, and track all your job applications in one place. It's your comprehensive hub for monitoring application status, reviewing submissions, and taking next steps like following up or withdrawing.

The page is designed for clarity and efficiency, with a focus on status updates and quick actions. It's fully responsive, adapting to various screen sizes. Below, we'll cover the layout, features, and step-by-step instructions for effective use.

Page Overview​

my-application.png Page

The My Applications page features a straightforward layout optimized for tracking:

  • Header: Shows the page title "My Applications" with the standard top navigation (Sira logo, search bar, profile icon).
  • Left Sidebar: The familiar collapsible navigation (Dashboard, Jobs, Applications, Messages/Requests, Files).
  • Main Content Area:
    • Top Tabs/Filters: Status-based tabs or a filter bar for organizing applications (e.g., All, Pending, Reviewed, Rejected).
    • Search and Sort Options: Quick tools to find specific applications.
    • Applications List: A grid or card-based view of your submissions.
  • Footer: Standard Sira footer with copyright information.

The interface uses color-coding and badges to indicate status at a glance, reducing the need to dig through details.

Top Controls: Tabs, Search, and Filters​

At the top of the main area, you'll find tools to navigate and refine your view.

1. Status Tabs​

  • These tabs categorize your applications by stage in the hiring process. Based on the interface, common tabs include:
    • All (default): Shows every application you've submitted.
    • Pending (e.g., 7 items): Applications submitted but not yet reviewed by the employer.
    • Reviewed (e.g., 6 items): Applications that have been viewed or shortlisted.
    • Interview or In Progress: Invites or ongoing processes.
    • Completed/Rejected (e.g., 0 items): Final outcomes, including offers or declines.
  • How to Use:
    1. Click a tab to filter the list (e.g., click "Pending" to focus on active applications).
    2. The active tab highlights, and the count updates dynamically.
    3. Switch back to "All" for a full overview.
  • A dedicated search field labeled something like "Search Applications" (with a tab or filter icon).
  • How to Use:
    • Enter keywords such as job title (e.g., "Python Developer"), company name, or application date.
    • Results filter in real-time as you type.
    • Use the 'X' to clear and show all.

3. Sort and Additional Filters​

  • Dropdown or icons for sorting: By Date Submitted (newest first), Status, Company, or Job Title.
  • Additional filters might include Date Range (e.g., last 30 days) or Job Type.
  • How to Use:
    1. Click the sort icon (e.g., arrows ↑↓) and select an option.
    2. Apply date filters to focus on recent activity.
    • Filters combine with tabs for precise views (e.g., "Pending" + "Last 7 Days").

Tip: If you have many applications, start with tabs to segment, then use search for specifics.

Applications List (Main Content)​

The core of the page is a list of application cards, displayed in a two-column grid (responsive to single-column on mobile). Each card represents one application and provides key details at a glance.

Card Layout and Sample Entries​

Based on the interface, cards are structured as follows (example with Python Developer roles):

  1. Test 1 (Placeholder or Draft Application):

    • Status Badge: Likely "Draft" or "Submitted" (e.g., blue or gray pill-shaped tag).
    • Date: Submission or last updated (e.g., "Submitted: [Date]").
    • Quick Actions: Buttons like "Edit" (if draft), "Submit," or "View Details."
    • Description: Brief note or job snippet.

  2. Python Developer Level 1:

    • Job Title: "Python Developer" with level indicator (e.g., "Level 1").
    • Status: Red badge like "Pending" or "Submitted" (indicating awaiting response).
    • Date: "Applied: Oct 15, 2024" (or similar).
    • Description: A truncated job summary, e.g., "We are looking for a skilled Python developer to work on machine learning projects. Responsibilities include data processing, model training, and deployment. Requirements: 2+ years experience, proficiency in Python, familiarity with ML libraries like TensorFlow."
    • Actions:
      • View Details (blue button): Opens full application info.
      • Withdraw (red button): Cancels the application if still possible.

  3. Python Developer Level 2:

    • Similar structure to above, with a longer description snippet: "Join our innovative team as a Python Developer Level 2. Focus on backend development, API integration, and scalable systems. Must have experience with Django/Flask, databases (SQL/NoSQL), and cloud services (AWS/Azure)."
    • Status: Possibly "Reviewed" (green or orange badge) if employer has viewed it.
    • Date: "Applied: Oct 20, 2024."
    • Actions: Same as above, plus potential "Follow Up" if status allows.
  • Visual Elements:
    • Cards have rounded corners and subtle shadows for readability.
    • Descriptions are expandable—click to reveal full text.
    • Icons indicate status (e.g., ⏳ for pending, ✅ for reviewed).
    • If no applications match the filter, a message like "No applications yet—start applying via the Jobs page!" appears.

How to Interact with Application Cards​

  1. View an Application:

    • Click the View Details button or the entire card (title area).
    • This opens a detailed modal or new page with:
      • Full job description.
      • Your submitted resume/cover letter.
      • Application status history (timeline).
      • Employer notes or feedback (if available).
      • Communication log (linked to Messages).

  2. Update or Edit (For Drafts/Pending):

    • If the status is "Draft," click Edit to modify details (e.g., update cover letter).
    • For submitted apps, limited edits may be available (e.g., add a note).

  3. Withdraw an Application:

    • Click the red Withdraw button on a pending card.
    • Confirm in the popup: "Are you sure? This cannot be undone."
    • Reason optional (e.g., "Found another role").
    • Status updates to "Withdrawn," and it's archived.

  4. Follow Up:

    • For pending/reviewed apps, a Follow Up button may appear.
    • Sends a polite reminder via Messages, or drafts an email.

  5. Download/Export:

    • Some cards have a download icon to export application PDF (resume + details).
  • Pagination and Loading: If you have many applications, use "Load More" or page numbers at the bottom. Results load dynamically.

Pro Tip: Regularly check for status updates—Sira notifies you via email or the Messages section when employers respond.

Step-by-Step: Managing Your Applications​

  1. Navigate to the Page: Click Applications in the sidebar.
  2. Select a View: Choose a tab (e.g., "Pending") to focus on active items.
  3. Search or Sort: Use the search bar or sort dropdown to find a specific application (e.g., search "Python").
  4. Review a Card: Click View Details on a card like "Python Developer Level 1" to see the full submission.
  5. Take Action:
    • Pending: Monitor or follow up.
    • Reviewed: Prepare for next steps (e.g., interview prep).
    • Withdrawn/Completed: Archive or reflect for future apps.
  6. Update Status: If you receive an employer response (via Messages), refresh the page—statuses auto-update.
  7. Export List: Use any "Export" button (if available) to download a CSV of all applications for records.

Additional Features​

1. Status History Timeline​

  • In the details view, a vertical timeline shows changes: "Submitted → Viewed → Shortlisted."
  • How to Use: Click through timeline nodes for timestamps and notes.

2. Bulk Actions​

  • Select multiple cards (checkboxes) for bulk withdraw, archive, or export.
  • How to Use: Check boxes, then choose action from a top toolbar.

3. Integration with Other Sections​

  • Messages/Requests: Links to related communications (e.g., interview invites).
  • Files: Edit attached documents directly.
  • Jobs: "Reapply" button if rejected, linking back to similar roles.

4. Application Analytics​

  • A summary widget might show stats like "70% Pending" or average response time.

Tips for Effective Application Management​

  • Stay Organized: Use tabs daily to prioritize follow-ups on pending items.
  • Track Deadlines: Note any response timelines in the details view.
  • Improve Future Apps: Review rejected details for feedback and update your profile accordingly.
  • Mobile Access: On phones, cards stack vertically—swipe to navigate.
  • Notifications: Enable alerts for status changes to stay proactive.
  • Privacy: Application data is secure; you control sharing with employers.
  • No Applications?: This page guides you to the Jobs section to get started.

Troubleshooting and Support​

  • Status Not Updating?: Refresh the page or check Messages for notifications. Contact support if delayed.
  • Can't Find an Application?: Use the global search bar or verify submission date.
  • Withdraw Issues?: Only available before employer review—reach out to support@sira.jobs for assistance.
  • Help Resources: Click the ❓ icon for in-app tooltips, or visit the Find Jobs Manual for applying.

Keep your applications organized to maximize opportunities. For profile optimization tips, see the Profile Guide. If you need help with a specific application, use the Messages section to connect with Sira support.

Happy tracking—your dream job could be just an update away!