Skip to main content

Sira Tasks Page User Manual

After clicking the Tasks sidebar menu item, you'll access the Tasks page. This is your personal task management hub, designed to help job seekers stay organized during their job search. The page features a calendar-based view of upcoming deadlines, reminders, and actionable items such as application due dates, interview schedules, follow-up reminders, and profile completion tasks.

The interface combines a monthly calendar with a list of tasks, providing a visual and chronological way to manage your job search activities. It's fully responsive, adapting to desktop and mobile screens for on-the-go access. Below, we'll detail the layout, features, and step-by-step instructions for effective task management.

Page Overview​

find-jobs Page

The Tasks page opens with a clean, calendar-focused layout that emphasizes time management:

  • Header: Displays the page title "Tasks" with the standard top navigation (Sira logo, search bar, profile icon).
  • Left Sidebar: The familiar collapsible navigation (Dashboard, Jobs, Applications, Messages/Requests, Files, Tasks).
  • Main Content Area:
    • Calendar Header: Month/year navigation with today indicator.
    • Calendar Grid: A monthly view showing days with task indicators.
    • Tasks List Panel: Detailed view of selected or upcoming tasks.
  • Footer: Standard Sira footer with copyright information.

The design uses color-coding (e.g., orange highlights for October 2023) and visual markers to prioritize urgent tasks. It's integrated with other Sira features, automatically populating tasks from applications, interviews, and profile reminders.

Calendar Navigation and View (Top/Main Section)​

The calendar is the centerpiece, providing a visual timeline of your commitments.

1. Calendar Header​

  • Current Month/Year Display: Shows the active month (e.g., "October 2023") in bold orange text.
  • Navigation Controls:
    • Previous Month (← arrow): Go back one month.
    • Next Month (→ arrow): Advance one month.
    • Today Button: Jump back to the current month (highlighted if not viewing today).
    • View Toggle: Switch between Month, Week, or Day views (icons: 📅 for month, 📊 for week, 📄 for day).
  • How to Use:
    1. Click arrow buttons to navigate through months.
    2. Click Today to return to the present.
    3. Use the dropdown or toggle to change views—Month is default for overview, Week/Day for details.

2. Calendar Grid​

  • A 6x7 grid representing weeks and days of the month.

  • Visual Elements:

    • Current Day Highlight: Today's date is outlined or shaded (e.g., if viewing October 2023 and today is Oct 15, that cell is prominent).
    • Task Indicators: Dots, numbers, or colored badges in cells showing task counts per day:
      • Blue Dots: Standard tasks (e.g., application deadlines).
      • Red Dots: Urgent/overdue tasks.
      • Green Dots: Completed tasks.
      • Orange Highlights: Days with multiple tasks or important events.
    • Empty Days: Blank cells for days without tasks.
    • Week Headers: Mon, Tue, Wed, etc., for orientation.

  • Sample Layout (Based on October 2023):

    • Early October: Minimal tasks.
    • Mid-October: Several days with dots (e.g., Oct 15-20 have 1-2 tasks each).
    • Later October: More populated days toward the end.

  • How to Use:

    1. Scan for Tasks: Look for dotted cells to identify busy days.
    2. Select a Day: Click any date cell to view that day's tasks in the right panel.
    3. Hover/Tap for Preview: On desktop, hover over a cell for a tooltip with task summaries (e.g., "2 applications due"). On mobile, tap to expand.
    4. Drag to Reschedule: For some tasks, drag the indicator to a new date (if editable).
    • The grid auto-adjusts for the month length (e.g., October has 31 days, starting on a Sunday in 2023).

Pro Tip: Use the Month view for planning and switch to Week view for daily focus. The calendar syncs with your timezone and updates in real-time.

Tasks List Panel (Right Side)​

This panel provides detailed information about tasks, either for the selected day, upcoming items, or all active tasks. It appears as a scrollable list below or beside the calendar.

Layout and Task Cards​

  • Header: "Tasks for [Date]" or "Upcoming Tasks" (e.g., "Tasks for October 15, 2023").
  • Task Entries: Each task is a card or list item with:
    • Task Title: Bold description (e.g., "Follow up on Python Developer application").
    • Type/Icon: Colored icons indicating category:
      • 📝 Application-related (e.g., "Submit Application").
      • 🗓️ Interview/Meeting (e.g., "Prepare for Interview").
      • ⏰ Reminder (e.g., "Follow Up with Recruiter").
      • 📋 Profile Task (e.g., "Update Skills Section").
      • 🚨 Overdue (red flag).
    • Due Date/Time: Specific deadline (e.g., "Due: Oct 20, 2023 at 5:00 PM").
    • Status: Progress indicator:
      • Pending/Incomplete (orange circle).
      • In Progress (yellow half-filled).
      • Completed (green checkmark).
      • Overdue (red exclamation).
    • Description/Details: Brief notes (e.g., "Company: TechCorp | Job: Backend Developer | Link to Application").
    • Priority: Tags like High, Medium, Low (color-coded).
    • Actions:
      • Mark Complete (checkbox or button): Toggle to done.
      • Edit (pencil icon): Modify details, date, or notes.
      • Delete (trash icon): Remove if no longer relevant.
      • Snooze (clock icon): Postpone to tomorrow or custom date.
      • View Details (link): Opens full context (e.g., linked application page).

Sample Tasks (Inferred from Calendar Indicators)​

Based on the populated days in mid-to-late October:

  • Oct 15: "Review Job Description for Frontend Role" (Application task, Medium priority).

  • Oct 18: "Schedule Interview with Nera Tech" (Interview task, High priority).

  • Oct 20: "Submit Cover Letter for Python ML Engineer" (Due today, Urgent).

  • Oct 22: "Update LinkedIn Profile" (Profile task, Low priority).

  • Overdue Example: If past due, "Follow Up on Application #123" appears at the top in red.

  • How to Use:

    1. Filter Tasks: Use tabs or dropdowns at the top (e.g., "All", "Today", "Upcoming", "Overdue", "Completed").
    2. Add a Task: Click + Add Task (top-right) to create manual entries:
      • Enter title, select type, set date/time, add notes.
      • Link to an application or job if relevant.
    3. Complete a Task: Check the box—status updates, and the calendar dot may change to green.
    4. Edit/Reschedule: Click the pencil; adjust due date and save. The calendar updates automatically.
    5. Search Tasks: Use the search bar in the panel for keywords (e.g., "Python" to find related tasks).
    6. Bulk Actions: Select multiple tasks (checkboxes) to mark complete, delete, or export.

  • Sorting: Tasks sort by due date by default; toggle to priority or type.

Integration Note: Tasks auto-generate from other areas—e.g., a new application creates a "Follow Up in 7 Days" task; an interview invite adds a calendar event.

Step-by-Step: Managing Your Tasks​

  1. Access the Page: Click Tasks in the sidebar to view your calendar.
  2. Navigate to a Period: Use arrows to select the relevant month (e.g., October 2023).
  3. Identify Priorities: Scan the calendar for dotted days, especially red/orange ones.
  4. View Details: Click a date (e.g., Oct 20) to load tasks in the right panel.
  5. Take Action:
    • Complete ready tasks by checking them off.
    • Edit overdue items or snooze non-urgent ones.
    • Add new tasks for manual reminders (e.g., "Research Company Culture").
  6. Review Progress: Switch to "Completed" filter to see accomplishments; use Week view for daily planning.
  7. Export/Share: If available, download a task summary (ICS for calendar import or PDF report).

Additional Features​

1. Task Categories and Automation​

  • Auto-Generated Tasks: From Applications (e.g., "Apply by [Date]"), Messages (e.g., "Respond to Interview Request"), or Profile (e.g., "Complete 80% Profile").
  • Recurring Tasks: Set repeats (e.g., "Weekly Job Search: 2 hours").
  • How to Use: In task creation, select "Recurring" and choose frequency.

2. Notifications and Reminders​

  • In-App Alerts: Pop-ups for due tasks; badges on the sidebar icon.
  • Email/Push: Configure in Profile settings (e.g., 1 day before due).
  • How to Use: Toggle preferences; snoozed tasks reschedule notifications.

3. Calendar Export/Integration​

  • Sync: Export to Google Calendar, Outlook, etc., via an "Export" button.
  • Import: Add external events (e.g., networking meetups) manually.

4. Progress Dashboard​

  • A mini-widget showing stats: "5 Tasks Due This Week", "80% Completed", or completion streaks.

Tips for Effective Task Management​

  • Daily Routine: Start your day by checking the calendar and marking quick wins.
  • Prioritize Urgently: Focus on red/overdue tasks first to avoid missed opportunities.
  • Link Everything: When adding tasks, connect to jobs/applications for context.
  • Mobile Use: Calendar swipes left/right for months; tap days for details.
  • Avoid Overload: Limit to 5-7 tasks per day; archive completed ones.
  • Customization: Color-code by type in settings for personal organization.
  • Privacy: Tasks are private to your account; no sharing unless exported.

Troubleshooting and Support​

  • Tasks Not Appearing?: Ensure integrations are enabled (e.g., check Application settings). Refresh the page.
  • Calendar Not Updating?: Manual tasks save instantly; auto-tasks may delay if source data is pending.
  • Overdue Notifications?: Customize frequency in Profile > Notifications.
  • Add Task Issues?: Required fields are title and date; contact support if stuck.
  • Help Resources: ❓ icon for tooltips; refer to My Applications Manual for linked tasks.

Stay on top of your job search with organized tasks. For interview prep resources, check the Messages section. Update your profile regularly to auto-generate helpful reminders.

Organize today for success tomorrow—your tasks are stepping stones to your dream job!